Our identity
This is a Privacy & Data Protection Notice for Intralink Ltd, whose head office address is Suite 4a, Hitching Court, Abingdon, Oxfordshire OX14 1RG, UK.
If you’d like to contact us about any aspect of our data processing, please get in touch with our Data Processing Officer, Rebecca Eustace, on +44 (0)1235 528249, rebecca.eustace@intralinkgroup.com or the above postal address.
What kind of personal information do we deal with?
We process basic personal data for our business contacts which may typically include your name, organisation, contact details and information about your use of our web site. We may obtain these details from you directly or from third parties or other sources.
We process personal data for our employees as is necessary for them to work for us.
Usage information for our web site is collected via cookies and monitored through Google Analytics (more on this below).
How do we use this data and on what legal grounds?
We use basic personal data of our business contacts to reply to any enquiries or requests to send information, to help us deliver business services to you or to enable us to use your services.
We may also use it to send you news and information which we think may be of interest to you, including by email, or to contact you to see if we can provide you with useful services.
We collect personal information to monitor how our web site is used so we can improve it. We may process details for journalists and other industry influencers so we can get in touch with news or information we think may of interest to them.
If we are given personal data by our clients, suppliers or partners, we treat it with care and respect any appropriate confidentialities.
We carry out all the above cases of data processing in a reasonable, proportionate way and on the grounds of our legitimate interests in managing and marketing our business professionally.
We may transfer personal data between international offices within our group and some data is stored on servers in the United Kingdom. Our treatment of that data, the grounds on which we process it and the ways we keep it safe remain the same throughout our group.
Retention, sharing, security & opting out
We keep personal data for as long as we believe it may be useful to our business and remains up-to-date.
We will never sell your personal data and we will not share it with third parties unless the third parties have a need to know the information for the purposes of our providing contracted services; sharing the personal data complies with this Privacy Notice and, if required, we have obtained your consent; and the transfer complies with any applicable cross border transfer restrictions.
We take all reasonable measures to keep the data we hold secure and our employees practise a high level of professional discretion.
You can choose to stop receiving communications from us at any point by contacting our Data Protection Officer, Rebecca Eustace, on +44 (0)1235 528249, rebecca.eustace@intralinkgroup.com or at our postal address at the top of this Notice.
Data access, correction & deletion
You can ask for a copy of the personal data we hold about you, request adjustments if it’s not accurate or ask us to delete it or remove it from servers in the UK.
To do this, please contact our Data Protection Officer, Rebecca Eustace, on +44 (0)1235 528249, rebecca.eustace@intralinkgroup.com or write to her at our postal address.
Web site cookies & email tracking
Cookies are text files which our web site, like most sites, places on your computer when you visit. Our email communications may include tracking features which monitor how our emails are being opened and which links within them are clicked.
We use cookies, Google Analytics and email tracking features to monitor the use of our web site and the reception of our emails so we can improve them, and in providing certain web site features.
If you’re not happy with our web site’s use of cookies, you can delete the cookies after visiting our site or you can use your browser’s anonymous settings (e.g. ‘Incognito’ in Chrome, ‘InPrivate’ in Internet Explorer, ‘Private Browsing’ in Firefox and Safari) to visit our sites. Alternatively, you can set your browser not to accept cookies, although please be aware that some of our site’s features may not function properly as a result.
If you’re not happy with our email communications' use of tracking features, you can unsubscribe at any time.
Other web sites
Our web site contains links to third party web sites which are not controlled by us. This Privacy Notice only applies to our own site and our broader use of personal data. When you visit other web sites via links from our site or through any other means, you should refer to those sites’ own privacy policies.
Concerns
If you have any concerns about the way we process any personal data, please get in touch with our Data Protection Officer, Rebecca Eustace, on +44 (0)1235 528249 or rebecca.eustace@intralinkgroup.com — or you can contact the Information Commissioner’s Office.
Changes to our Privacy Notice
We keep our Privacy Notice under review and will update it as necessary on this web page.